Section 1: President -- The President shall be chairman of the Executive Board and shall preside at all meetings of the Board of Directors and of the League. She shall be the general executive officer of the League and shall have such other powers and duties as may from time to time be assigned to her by the Executive Board. The President, or her appointee, shall represent the League at any meeting of organizations at which the League desires representation.
Section 2: The President-Elect -- The President-Elect shall assist the President in her duties. She shall automatically succeed to the office of President. She shall serve as chairman of the By-Laws Committee and shall appoint the chairman of and oversee the activities of the Ticket Sales Committee. She shall chair a committee that evaluates the availability of a candidate for the Zoe Talbert Award. She shall serve on the Budget and Strategic Planning Committees.
Section 4: The Vice- President of Membership -- The Vice-President of Membership shall chair the Membership committee and appoint (with the approval of the President) the chairmen of and oversee the activities of these committees: Placement, Da Coda Core, and New Member Liaison.
Section 5: The Vice President of Education -- The Vice President of Education shall appoint (with the approval of the President) the chairmen of and oversee the activities of these committees: School Concert, Family Concert and TASO Youth Competition. She will also serve as liaison to the Tyler Youth Orchestra.
Section 6: The Vice President of Social Activities -- The Vice President of Social Activities shall appoint (with the approval of the President) the chairmen of and oversee the activities of these committees: Day Arrangements, Evening Arrangements, Fall Fundraiser, Winter Fundraiser, Joint Board Meeting, Symphony Host, WSL Symphony Reception, and Harmony Inns & Invitations.
Section 7: The Vice President of Junior Symphony League -- The Vice President of Junior Symphony League shall appoint (with the approval of the President) the chairmen of and oversee the activities of these committees: Treasurer and all chairmen necessary (with the exception of Junior and Senior Coordinators) to coordinate the education programs, service, and social activities of the Junior Symphony League. Vice-President of the JSL Program shall annually present the budget and JSL Participation Agreements for approval by the WSL Executive Board.
Section 8: The Vice President-Elect of Junior Symphony League—The Vice President-Elect of Junior Symphony League shall assist the Vice President of Junior Symphony League in her duties. She shall automatically succeed to the office of Vice President of Junior Symphony League.
Section 9: Recording Secretary -- The Recording Secretary shall keep the records of the League, except such records as are specifically assigned to others. She shall keep a record of the minutes of all meetings of the League, the Executive Board and of the Board of Directors to be compiled and filed at end of year in the WSL office.
Section 10: Awards Coordinator -- Awards Coordinator shall compile and submit annual Project reports for TASO and LAO. The Awards Coordinator shall create a display for the TASO and LAO conferences. She shall also prepare any presentations, (i.e. PowerPoint) when requested.
Section 11: Treasurer --
Section 12: Ball Chairman – The Ball Chairman shall serve as head of the committee to arrange for and stage the WSL annual Symphony Ball.
Section 13: Endowment Fund Chairman – The Endowment Fund chairman shall be the immediate past president of the WSL. The Endowment committee shall include the President, President-Elect, and Treasurer of the WSL, as well as the President-Elect of the ETSOA.
Section 14: The Nominating Chairman –The Nominating Chairman shall be the past, past President of the WSL.
Section 15: The Past President of WSL shall serve as Parliamentarian.
Section 1: The Board of Directors shall consist of all elected officers of the League, the Advisory & Endowment Fund Chairman, and the chairman of each standing and special committee. Ex-officio members shall be the President and President-Elect of ETSOA and the President of TYO.
Section 2: The Board of Directors shall conduct and control the properties, business and affairs of the League. They shall hold board meetings to be called by the President and preceding a general meeting. One-third of the Board of Directors shall constitute a quorum.
Section 1: The President, President-Elect, or appropriate Vice President shall be an ex-officio member of all and shall attend all meetings of committees under her supervision (except the Nominating Committee).
Section 2: The Executive Board, upon assuming office, shall approve non-elected chairmen of the following standing committees. The duties of the various committees shall be as follows:
2. Two members to be elected by the membership at the last general meeting of the year.
Section 3: Standing Committees may be deleted or added as determined by the President of the WSL, with the approval of the Executive Board.
Section 1: Six (6) General meetings will be held annually.
Section 2: A quorum for League meetings shall be those active members present.
Section 3: The annual meeting shall be the final Board Meeting of the fiscal year and is commonly called the Joint Board Meeting.
Section 1: The Nominating Committee shall present a slate of officers to be voted upon at the fifth general meeting of the year. In addition, the Nominating Committee shall present nominees for Ball Chairmen and for Junior Symphony League Coordinators. Members shall be notified before the general meeting.
Section 2: The vote may be taken by acclamation if there are no nominations from the floor. Otherwise, the slate of nominees shall be elected by a standing vote in the order named. It shall require a majority vote of those active members present to determine an election.
Section 3: The officers shall be installed at the final Board meeting.
Section 1: The President, President-Elect, and incoming President-Elect shall attend the TASO Convention each year in the spring. Their expenses (registration, travel, and lodging) incurred in attending this Convention shall be paid by the League.
Section 2: The President, President-Elect, and incoming President-Elect shall attend the LAO Convention each year in the summer. Their expenses (registration, travel, and lodging) incurred in attending the convention shall be paid by the League.
Section 1: Amendments to the Constitution, By-Laws, and JSL Constitution should be presented by the Board of Directors to the general meeting. The said amendments shall be presented at one general meeting and voted upon at the next consecutive general meeting, and shall require a two-thirds vote of active members present for adoption.
Section 2: Roberts Rules of Order, Revised, shall be the authority controlling all questions of parliamentary procedure not covered by the By-Laws.
A member of the Board of Directors shall not be liable for her acts as such if she is excused from liability under the Texas Non-Profit Corporation act; and in addition, to the fullest extent permitted by the Act, each officer or director shall, in the discharge of any duty imposed or power conferred upon her by the association, be fully protected, if, in the exercise of ordinary care, she acted in good faith, and reliance upon the written opinion of any attorney for the WSL, the books of account or reports made to WSL by any of its officials, or by an independent certified public accountant, or by an appraiser selected with reasonable care by the Board of Directors, or in reliance upon other records of WSL.
To the fullest extent permitted by the Texas Non-Profit Corporation Act, WSL shall indemnify each present and future director and officer, her heirs, executors and administrators, against expenses reasonably incurred by her in connection with or arising out of any action, suit, or proceeding in which she may be involved by reason of her being or having been a director or officer of WSL, or at its request of any other association of which it is a member or creditor, and from which she is not entitled to be indemnified, such expenses to include, but not to be limited to, court cost and attorney’s fees and the cost of reasonable settlements (other than amounts paid to the WSL itself). WSL shall not, however, indemnify such director or officer with respect to matters as to which she shall admit that the claim made against her is just or as to which she shall be finally adjudged in any such action, suit, or proceeding to be liable for negligence or misconduct, and in the event of a settlement, such indemnification shall be provided only in connection with such matters covered by the settlement as to which the WSL is advised by its counsel that the person to be indemnified did not commit such a breach of duty. The foregoing right of indemnification shall not be exclusive of other rights to which any member of the Board of Directors, or officer thereof, may be entitled.
No. 1 --The Executive Board shall have the power of the Board of Directors between the meetings of the Board of Directors, and such actions shall be subject to ratification by the Board of Directors.
No. 2 --“Keynotes” will be a group of current members recognized for 25 years or more of faithful membership in the League.
No. 3 --“Classics” is made up of current and/or former members who have served as President of the League.
No. 4 --“Gala Guild” is made up of current and/or former members who have served as Ball Chairman for the League.
No. 5 --New additions to Keynotes, Classics and Gala Guild shall be recognized annually for their past service and presented with a service pin at a general meeting to be arranged by the current WSL President.
No. 6 --Chairmen of Fundraising events shall submit a proposed budget to include expenses and income to the Executive Board at least ninety (90) days in advance of the event. This budget should reflect a goal of expenses not exceeding 50% of the desired income. The Executive Committee, prior to the budget presentation, may review special circumstances. A portion of the proceeds from the two primary fundraising events (fall fundraiser and winter fundraiser - day and evening) shall go to the Tyler Youth Orchestra. The amount will be determined yearly by the Executive Board.
No. 7 --The Kirshbaum Strings long-term investment fund shall fall under the auspices of the WSL Executive Board.
No. 8 --The Zoe Talbert Award shall be designated to honor a WSL Past President of Keynote status who has served in one or more of the following capacities: WSL Ball Chairman, ETSO President, TYO President, TASO President, member of LAO Volunteer Council, a member of the Texas Commission on the Arts. The recipient’s continued leadership role should be significant in promoting symphonic music and music education. This award will be designated as warranted by a committee appointed by the Executive Board of the WSL. The President-elect shall chair this committee.
No. 9 -- On an annual basis, the VP of Membership shall prepare a list of eligible former JSL members to represent the WSL of Tyler in other venues outside of Tyler, i.e., The Jewel Ball in Austin, TX. The list(s) shall be confirmed and proposed by the Nominating Committee and approved by the Executive Board by November 30. The WSL Presidnet-Elect shall issue invitations to the candidate(s) beginning in December.
No. 10—The Executive Board and Board of Directors are expected to purchase an ETSO season ticket and attend a minimum of two concerts each year during their term of office.
No. 11—WSL members who are parents/sponsors of members of JSL shall receive (1) one WSL general meeting credit upon payment of JSL dues or credit for (1) one WSL general meeting upon purchase of (1) one ETSO season ticket, (but not both).No.12 – Social Committee (Symphony Host, Day and Evening Arangements, ETSO Concert Reception and Joint Board Meeting and Luncheon), and other committees as deemed necessary shall collect a fee approved by the executive committee for each committee member. To receive credit for "committee assignment requirement," member must work a designated shift in addition to paying this collected fee.